| T O P I C R E V I E W |
| irish Claire |
Posted - 19 November 2007 : 23:27:55
PLEASE PLEASE can we have as many derby players there as possible even if you can't stay for the initations afterwards the meeting will start @ 6-7.30 and initations start 7.45 dressed as smurfs so come to the club dressed for the meeting.
Please see the committe information below and the agenda for the evening:
Committee behaviours
• To Commit and support their club for the duration of their time in office. Take responsibility to arrange a handover meeting with a new officer when they decided to stand down.
• Identify tasks in a timely manner to achieve the smooth running of the club. Completing their own tasks before challenging others on progress.
• Supporting committee meetings wherever possible, which will be held once a month (this is subject to change) if you are unable to attend you must send your apologies and submit a report to the chair related to your role and obtain a copy of the minute to identify any jobs that have been assigned to you for the next meeting.
• MUST attend the annual AGM and help devise a annual report to be submitted to the main club committee.
• Must attend the players meeting which be one before x-mas and one before Easter (this is subject to change).
• Ensure the club abides by the constitution (this will be addressed at the AGM to inform ladies of the club laws)
• All actions of each role must be discussed at the committee meetings to ensure it has not already been done by another person within the club
• All committee members must devise a yearly development plan at the end of the season (May) and a copy must be submitted to the RFUW & the Derby RDO and a meeting planned to discuss its contents. The development plan must be revisited @ ever committee meeting to ensure the team objectives are being met.
• Promote a positive ethos within the team and club and any relevant information must be relayed to the players in appropriate time.
• Attend RFU committee training
Role description:
Chairwomen (currently irish)
-Chair club meeting
- report the ladies committee outcomes to the main club committee
-sit on the main club committee representing the ladies/girls section
-ensure the insurance has been sorted for the ladies/girls section
-provide guidance and support to members of the committee
-take responsibility for the club development plan
-liaise with secretary to devise an agenda for meetings
-ensure all committee members are able to and are carrying out there role successfully
PR officer
-create a formal link with the club internet man (brian@e4creative.co.uk), anything the team are doing both on and off the pitch should be advertised with Brian
-ensure all the games are published on the website
-ensure all sponsorship are receiving the publication they have request as part of there contract
-liaise with the Derby telegraph with information that will promote both the girls/ladies section
-liaise with the social and events officers regarding any up coming events that need advertising
-Liaise with the whole committee to produce a diary of events (nothing formal) to give out to players
Treasure
- collect membership fees (establishing a payment scheme if necessary) and liaise with the club treasurer
- Keep track of in & out going’s of the section i.e sponsorship money, money owed list, game subs or generally any money collected for the section to know about it and where it is going.
- Liaise with social & Event officers regarding money for x-mas, club dinner, tour etc and agree person responsibility
- Ensure we are within budget when organising events
- Produce annual accounts at the end of year meeting
- Help advice the committee on the clubs finances and the most effective way to run the club in terms of income and expenditure.
Player liaising officer:
-create a data base of all members
-liaise with treasure to keep track of paid and non paid members
-keep a register of players attending training (Derby WRFC only)
-Keep track of injured player’s liaise with Capt to ensure there still involved
-liaise with Capt & PR to obtain new players to the club, plan an open evening once a year.
-liaise with Capt ensure player are aware in time of player’s meeting in appropriate time
Secretary
-Main communication point to the ladies section, if you don’t know the answer you should know who will know the answer and relay that information!!!
-ensure any electronic mail or snail mail is distributed to the appropriate people.
-must attend all ladies meetings and take minutes and distribute electronically within two weeks (if unable to attend must make sure an alternative minute taker is in place for the meeting and are willing to write up and distribute)
-liaise with the main club secretary with any quarries; also discuss ticket allocation for international games
1. Ensure all paid up members are aware of up coming games and are eligible to apply for tickets and distribute if successful in application
2. Work with the club sec regarding corresponding for tickets
-Responsible for organising venues for committee meetings, AGM’s players meetings etc (speak to liffey and book in the diary)
-Ensure any accident reports are completed and filed and must be done within one week of the incident occur must be signed by the player involved. (Liaise with captain)
Captain (currently irish)
-Arrange the fixtures for the year (this is subject to change)
-Ensure fixtures are known with as much notice as possible, liaise with PR and secretary.
-confirm pitch availability
-Liaise with coaches for team selection and post team list on the forum one day before games when possible.
-Ensure first aid or physio is available
-hand out and obtain playing jerseys
-look after affiliation process
-liaise with committee and players to ensure all task have been completed before the game
-confirm players for the games
-ensure visiting team is looked after
-support and advise other members of the committee
-communicate with players regarding training, games and general information
Sponsorship officer:
-obtain sponsorship for the section
-liaise with club sponsorship manager to ensure not already sponsoring the club
-ensure a contract is signed for all agreements between club and sponsor
-liaise with treasure
-if sponsors are present on match days ensure they are looked after
-liaise with player to identify if any contacts for sponsorship
-when meeting with sponsors if possible bring Capt and Coach along
Fixture & Ref Secretary
- Manage the fixtures on a weekly basis
1. Confirm opposition (no less than 1 week in advance)
2. Confirm Referee (no less than 1 week in advance)
3. Supply and retrieve directions for the games
4. Inform the bar staff regarding numbers for food on match days
- Text Capt confirmation details of weekly games
Social & Events officer (2x social, 2x tour) (currently sinead,animal,lisa and ruth)
-delegate responsibility
-plan and organise the monthly team nights out and inform secretary and PR
-keep the club bible and insert fines for court sessions
-plan and organise annual dinners
-arrange a team building weekend after the summer breaks
-work and delegate with the rest of the committee to organise fundraising events for the section
-organise and advertise the annual team tour
-liaise with PR and player to submit a match and events report to Brian the webmaster
Agenda
1.Election of committe positions and selection of representative for the main committee
2. Derby RFC Laws (please see below)
3.Food rota
4.Changing room facilities
5. X-mas dinner and secreat santa
6. Q & A session
Finally please read the offical rules of Derby RFC that must be honoured by all club members when representing the club. If you have any questions or quarries then please bring them on fri and if we need more time dedicated to then we can arrange a players meeting after x-mas.
DERBY RUGBY FOOTBALL CLUB
RULES
1. NAME
The Club shall be known as the Derby Rugby Football Club.
2. AFFILIATIONS
The Club shall be affiliated to the Rugby Football Union, the Nottinghamshire, Lincolnshire and Derbyshire Rugby Football Union and to the Derbyshire Rugby Football Union.
3. OBJECTIVES
The objectives of the Club shall be the promotion of community participation in healthy recreation by the provision of facilities for playing Rugby Football and the active encouragement of the playing of the game.
4. CLUB COLOURS
The Club’s playing colours shall be black and amber.
5. MANAGEMENT COMMITTEE
a) The management of the affairs of the Club, in all matters except those reserved in these rules for the Club in General Meeting, shall be in the hands of the Management Committee which shall consist of those members indicated in Appendix A.
The Management Committee shall be empowered to co-opt members to the Management Committee but these persons shall have no voting power.
b) Meetings of the Management Committee shall take place at least six times per year, on dates and times as decided by its members.
An extraordinary meeting of the Management Committee shall be convened by the Hon Secretary upon request of three of its members. Seven days’ notice of such a meeting shall be given and the agenda shall be circulated with the notice. No business other than that shown on the agenda shall be dealt with unless it is by the unanimous vote of the members present.
The quorum for any Management Meeting shall be five.
6. SUB-COMMITTEES
The Management Committee shall be assisted in its day-to-day administration by the other officers listed in Appendix A and the sub-committees described below.
The Management Committee shall be empowered to appoint members to the sub-committees to deal with any affairs of the Club as it shall from time to time deem necessary, to define the duties of all sub-committees and to appoint further sub-committees for such purposes as it may deem appropriate. The Management Committee members shall be ex-officio members of all sub-committees.
a) The Playing Sub-Committee shall include the following officers who shall be responsible to the Rugby Chairman:
Selection Chairman
Colts Chairman
Ground Chairman
Fixture and Match Secretary
Recruitment Officer
Equipment Officer
Club Coach
Players’ Representatives
Team Managers
Junior Rugby Chairman
b) The House Sub-Committee shall include the following officers who shall be responsible to the Clubhouse Chairman:
Social Chairman
Publicity Officer
c) The Colts Sub-Committee shall include the following officers who shall be responsible to the Colts Chairman:
Colts Coach
Colts Secretary
Colts XV Captain
d) The Selection Sub-Committee shall include the following officers who shall be responsible to the Selection Chairman:
Club Coach
Team Managers
Selectors nominated by the Selection Chairman
The selection of the teams shall be the responsibility of the above committee plus relevant team captains and managers and any other players or coaches as deemed necessary by the committee.
The Selection Sub-Committee, in liaison with the Rugby Chairman, shall also be responsible for the appointment of the Team Captains.
e) The Junior Sub-Committee shall include officers deemed necessary for the effective operation of Mini and Junior rugby. These officers shall be elected annually by a meeting of interested parties convened by the Junior Rugby Chairman, and shall be responsible to the Junior Rugby Chairman. All officers involved in contact with young persons shall comply with the requirements of the current child protection legislation.
7. MEMBERSHIP
a) Membership is open to all who have the interests of Derby Rugby Football Club at heart, regardless of gender, race, religion, age or any other personal attributes. Members shall be divided into Playing Members, Associate Members and Vice Presidents. Playing Members and Vice Presidents shall be entitled to attend and vote at all Annual and Extraordinary General Meetings.
b) The subscription for Playing and Associate Members shall be determined under Rule 9(a). Donations from Vice Presidents shall not be governed by Rule 9(a).
c) Each candidate for membership must complete the appropriate application form.
d) Any member wishing to resign must do so in writing to the Hon Secretary and unless this resignation is received by 31 August the member shall be liable for the following season’s subscription.
e) It is every Playing Member’s duty to turn out in clean kit and make himself/herself a credit to the club and team. Any member supplied with playing kit by the Club is personally responsible for handing it to the Club official immediately upon leaving the field and will be held responsible to make good any loss to the Club.
f) All members shall behave on the field of play and on opponents’ and Club property in a gentlemanly manner and at all times do their utmost to preserve and advance the good name of the Club both on and off the field.
g) Any member damaging Club property or property for which the Club for the time being may be responsible, shall be liable on request by the Management Committee to make good the same.
h) The Management Committee may suspend or withdraw membership from any member for unsatisfactory behaviour.
8. FINANCE
a) The Club shall be operated on a ‘Not-for-Profit’ basis. Any surplus resulting from fund-raising activities shall be used within the Club to further its objectives defined in rule 3. There shall be no distribution of any surplus other than the application of rule 13.
b) The financial year of the Club shall start on 1 April each year.
c) The property of the Club shall be vested in three Trustees who shall be appointed by the Management Committee. The Trustees shall hold the Club property on trust for the members for the time being of the Club. The Trustees shall deal with the property of the Club as the Management Committee may from time to time direct by resolution (of which an entry in the Minute Book shall be conclusive evidence). The Trustees shall be indemnified against risk and expense out of Club property. The Trustees shall hold office until death or resignation or until removal from office by the Management Committee. Where by reason of such death, resignation or removal it is necessary that a new Trustee be appointed, the Management Committee shall nominate the person to be appointed as the new Trustee. For the purpose of giving effect to such nomination the Chairman for the time being of the Club is hereby nominated as the person to appoint new trustees of the Club within the meaning of Section 36 of the Trustees Act 1925, and shall appoint the person nominated by the Management Committee.
d) The Trustees shall have power to sell, lease, mortgage or pledge any Club property for the purpose of raising or borrowing money for the benefit of the Club in compliance with the Management Committee’s directions, but no purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given.
e) The Treasurer shall keep such proper books of account as will enable him/her to present at every Annual General Meeting of the Club, or at any other time on reasonable notice from the Management Committee, an accurate report and statement concerning the finances of the Club for the preceding year, or for the current year as the case may be, and shall present such report and statement accordingly.
e) The annual subscriptions shall be paid before 30 September each year and any member in arrears after 31 October shall be ineligible to participate in Club activities. The subscriptions of new members joining after the start of the season shall become due upon election in proportion to the period of the season remaining and shall be payable within 14 days.
f) The collection of playing expenses shall be the responsibility of the acting captain for any one match.
9. GENERAL MEETINGS
a) The Annual General Meeting shall take place in May or as soon thereafter as possible. The Hon Secretary shall give 28 days’ notice of the Annual General Meeting.
At the Annual General Meeting the term of office of Club office holders expires but all are eligible for re-election except that the President upon retiring at the end of a second successive year of office shall be ineligible for re-election at that General Meeting.
At the Annual General Meeting the members shall
• appoint the Club officers identified in Appendix A
• appoint auditors to audit the accounts for presentation to the subsequent Annual General Meeting
• determine the annual subscriptions and playing expenses for the ensuing year
b) All nominations for Club officers (except as noted in Appendix A) shall be made, properly proposed and seconded, to the Hon Secretary at least 21 days before the Annual General Meeting. If no nomination for an office has been received in the required time then a nomination properly proposed and seconded may be accepted at the Annual General Meeting. Where more than one nomination is received for an office, voting at the Annual General Meeting shall be by ballot. If no nominations are received before or at the Annual General Meeting the Management Committee may subsequently appoint a member to the vacant position.
c) At the request in writing of 12 members the Hon Secretary shall convene an Extraordinary General Meeting of the Club. At least 14 days notice of any Extraordinary General Meeting shall be given to members and the agenda shall be published with the notice. No business other than that shown on the agenda may be dealt with unless it is by the unanimous vote of the members present.
d) The quorum for any General Meeting of the Club shall be 25.
10. BYELAWS
The Management Committee may from time to time make, vary and revoke byelaws (not inconsistent with these rules) for the regulation of the internal affairs of the Club and the conduct of members, and the byelaws for the time being in force shall be binding on all members.
11. NOTICES
Each member shall keep the Secretary informed of that member’s private address or some other address at which communications may be addressed to him. Nevertheless, it shall not be necessary to send any notice intended for members generally to any member by post or otherwise. All notices shall be posted by being affixed in a prominent position in a part of the Club’s premises which is frequented by members; and it shall be the duty of the Secretary to ensure that any such notice remains so exhibited throughout any period required under these rules.
12. EXCLUSION OF LIABILITY
a) Neither the Club nor any officer thereof shall be liable to any Playing Member for injury or death arising from playing rugby beyond that covered by the insurance arranged for such members.
b) Neither the Club nor any officer thereof shall be liable to any member or guest of a member for any loss of or damage to any property occurring from whatever cause in or about the Club premises, nor for injury or death sustained by any member or guest whilst on or entering or leaving the Club premises. A notice to this effect shall at all times be displayed in a prominent position on the club premises.
13. DISSOLUTION
a) If the number of ordinary members of the Club shall at any time fall below 20, or if at any time the Club shall pass in General Meeting by a majority comprising 75% of the members present and entitled to vote a resolution of its intention to dissolve, the Management Committee, or failing them the Trustees, shall take immediate steps to convert into money all the property of the Club, but with power to postpone or delay the conversion of any particular property if the Club in General Meeting shall so authorize. Out of the proceeds of such conversion, the Trustees shall discharge all debts and liabilities of the Club including the expense of such conversion, and any balance remaining in their hands shall be distributed to the Rugby Football Union for the benefit of rugby football clubs in Derbyshire; and thereupon the Club shall for all purposes be dissolved.
b) A copy of the notice convening any General Meeting under this rule shall be sent by the Secretary by post to every member at his/her address last notified to the Secretary under rule 11 not less than 14 days before the date appointed for the Meeting; but any accidental omission to send such copy or non-receipt of the same shall not invalidate any proceedings or resolution.
14. ALTERATION OF RULES
Alteration or addition to these rules can only be made by a General Meeting of the Club and such proposals shall be given, properly proposed and seconded, to the Hon Secretary at least 21 days before any such meeting.
APPENDIX A – LIST OF OFFICERS
Patron
President
M Club Chairman
M Honorary Secretary
M Honorary Treasurer
M Rugby Chairman
M Clubhouse Chairman
M Development Chairman
M Two Players’ Representatives – to be nominated from the floor at the AGM and voted for by playing members only.
Membership Secretary (responsible to the Honorary Secretary)
Ground Chairman
Fixture and Match Secretary
Recruitment Officer
Equipment Officer
Selection Chairman
Club Coach – to be appointed by the Rugby Chairman
1st XV Manager (also responsible for league registrations)
Social Chairman
Publicity Officer
Senior Team Captains – to be appointed by the Selection Sub-Committee
Colts Chairman
Colts Coach
Colts Secretary
Colts XV Captain
M Junior Rugby Chairman
M indicates Management Committee member
See you all fri thanks for your time and dedication so far to the club and the womens section it is hugly appreciated and has been noted.
Love
Irish xx |
| 10 L A T E S T R E P L I E S (Newest First) |
| irish Claire |
Posted - 26 November 2007 : 21:01:33
ooooooooooooooeeeeeeeeeeeeeeeeeeee i'm so excited........ |
| animal |
Posted - 26 November 2007 : 14:54:13
...and I think i like it!
Thats gonna be stuck in my head now thanks!!!! |
| irish Claire |
Posted - 26 November 2007 : 13:42:32
am about to loose contol.... |
| DeadMeatGF |
Posted - 25 November 2007 : 23:36:06
And you just can't hide it ... |
| Lady_Leanne |
Posted - 24 November 2007 : 18:49:53
ooooo..... i'm so excited!!!!! |
| irish Claire |
Posted - 24 November 2007 : 14:00:47
also i would just like to say we have elected a committe to share out the jobs and along with the committe everyones input is needed, valued and appreciated so i hope everyone will keep contributing as well as you have been xxx |
| irish Claire |
Posted - 24 November 2007 : 13:47:28
Congratulations to the elected committee for the newly established derby wrfc
Chairwomen will spilt between claire and ruth
Sponsorship Leanne
PR Lisa
Treasure Debbie
Captain Irish
fixture & Ref lorraine
Player liase Ruth
Secetary Emma
social sinead,amanda,animal and Lisa
The first committee meeting will be the 6th of Jan 5pm-6.30 @ Haslams
Team/coaches/children/parents/club member we need to start thinking about getting some sposorship together so if anybody knows of anyone that could be approached can u mention it to leanne or me so we can check if they already sposor the club and decide what we can offer them.
Finally i would like to say a big thank you to everyone who turned up last night and volunteered for positions we are prgression so well lets keep up the good work and start looking after our junior and senior section bring on 2008.
And thank you mike & steve aka (the two pam's that pee was yummy) for last night all us girls appreciate the time and effort you both put in and to liffey and the bar staff for looking after us and contending with an aray of smurfs.
Love Irish xxx
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| irish Claire |
Posted - 20 November 2007 : 15:27:35
well mate if you want to do something on the committe let me know before fri and i will put your name forward for which ever position you wish to do and yes town blue painting will be good
xx |
| Lady_Leanne |
Posted - 20 November 2007 : 09:15:12
Well Unfortunately i can't make it on Friday, which i am gutted about.... but i would love to be part of the committee!!!!
Hope all goes well on friday Ladies.... Go paint the Town Blue!!!! |
| irish Claire |
Posted - 19 November 2007 : 23:31:21
please have a serious think about taking up a committe position as it us who will move the section forward every bit you contribuite will help the section and there is no such thing as you can't you have done the hard bit and thats actually joining and sticking with it!!! and you should be nothing but proud of your self ok i think thats enough words from me go have a brew and i'll see you fri xx |
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